Office management software: the tech essential for the new normal

Sep 1, 2023 | Blog

There is no one-size-fits-all approach to office management. While each business has its own approach, one thing is consistent among forward-thinking companies: they don’t just view office management as just a necessary, admin-heavy aspect of business, but recognize it as a critical function that directly contributes to employee well-being and, consequently, the quality of work they deliver.

In this post, we discuss how office management has changed in the past few years, the new functions of a modern office management department, and explore smart, customizable office management software solutions that can be easily integrated into existing processes to make office management more efficient as a business unit. 


The evolution of office management: adapting to new standards

Once centered around desks, printers, and paper-based processes, office management has gone through a significant transformation. Following the pandemic, remote and hybrid work models have forced office management teams to completely rethink their roles, reinvent their duties, and redirect their focus from traditional responsibilities like space allocation and inventory management towards digitalization, prioritizing employee well-being, and future-proofing operations.

While many tasks that used to be managed by office managers have already been outsourced to software solutions and agencies, certain critical functions, processes, and responsibilities still remain within the scope of the company’s own office management team. Of course, the precise tasks may differ from one company to another, but resource allocation, facility management, employee onboarding and offboarding, culture and well-being initiatives, along with administrative support, continue to be parts of the daily responsibilities of most office management teams.


Automate, connect, and collaborate in one office management software

As businesses increasingly recognize the critical role of office management, the previously behind-the-scenes department is gaining more attention. As a result, there’s a growing supply of digitalization tools designed specifically to ease the burden of manual administrative tasks for office managers. 

By now, using office management software has become essential for any high-performing team, thanks to its ability to build a bridge between back office functions, streamline operations, improve efficiency, and relieve the burden of monotonous administrative tasks that consume hours of team members’ time. 

A comprehensive back-office management solution accomplishes this by offering a centralized platform for a range of office management tasks, including:

HR Management: to simplify employees’ lives through automated digital HR processes. Whether addressing basic queries or handling intricate requests, an office management platform streamlines administration and fosters active engagement with your workforce.

Procurement Management: to enable teams to prevent unforeseen expenses by gaining clear visibility and control over every stage of the procurement lifecycle, allowing them to effortlessly tailor your procurement management system to align with your specific requirements.

Workflow Management: to streamline your company’s operations within a unified system, pinpoint challenges hindering your daily business, eradicate data fragmentation, and minimize manual workloads. The results are improved transparency and more control over enterprise processes.

Contract Management: to help you optimize and automate contract management, eliminate manual work, reduce administrative workload and keep key stakeholders informed about all processes.

office management software

Low-code software solutions for office management teams

One of the key differentiation factors of Oriana’s Back Office Management solution is its low-code design. It was designed with the objective of providing the best office management app by directly addressing the challenges back-office teams face.

The result is a sophisticated yet easy-to-use low-code software solution with multiple benefits:

Fast, flexible & future-proof: the low-code software allows office management teams to implement custom applications quickly. These apps can address specific needs in a fraction of the time it would take to develop traditional software. Moreover, as you scale, you can always extend it with new functionality.

Endlessly customizable: the modular nature of low-code platforms enables easy adaptation to evolving requirements. As the office management landscape changes, these platforms can be modified or expanded to accommodate new tasks and responsibilities.

Easy integration: Oriana’s low-code platforms offer seamless integration with existing software systems, ensuring a cohesive and unified approach to automated office management. This integration minimizes data silos and enhances data accuracy.

Streamlined communication: Oriana’s solution facilitates seamless communication and collaboration among different teams. The graphical interface, easy dashboard creation, and reporting features ensure that employees remain connected and informed.

The power of office management software for streamlined back-office operations

Office management has completely transformed in the past few years, and while some traditional tasks have evolved or become less prominent, the core responsibilities of office management remain crucial to a company’s success.

The integration of office management software, especially low-code platform solutions is a game-changer in office management, enabling businesses to not only refine their operational efficiency but also improve collaboration among different teams. To navigate the constant challenges of the contemporary workplace, customizable office management software solutions will be essential for streamlined operational processes, better teamwork, and consequently, a better-functioning organization.